What is a prep list?

A prep list, also known as a production list or shoot list, is a detailed document used in the film and television industry to outline all the elements needed for a specific scene, shot, or sequence during a production day. It serves as a comprehensive checklist for the crew and helps ensure that all necessary preparations and resources are accounted for before filming commences.

Typically, a prep list is created by the production manager, assistant director, or production coordinator in collaboration with the director and other key crew members. It is based on the script breakdown and technical requirements of the scene or shot. Here are some common elements that may be included on a prep list:

1. Scene Information: Scene number, title, and description.

2. Shot List: A breakdown of each shot within the scene, including shot numbers, descriptions, and camera angles.

3. Cast: A list of actors required for the scene.

4. Props: A detailed inventory of all props needed, including descriptions and quantities.

5. Costumes: A list of costumes required for the actors in the scene.

6. Locations: Specific details about the locations where the scene will be filmed, including addresses and any special requirements.

7. Equipment: A list of camera equipment, lighting, sound equipment, and other technical gear required for the scene.

8. Crew: A list of crew members needed for the scene, including their specific roles and contact information.

9. Transportation: Details about the transportation arrangements for crew and equipment.

10. Timetable: A schedule for the day, including start and wrap times, as well as specific call times for cast and crew.

11. Special Effects: Information about any special effects, stunts, or pyrotechnics required for the scene.

12. Safety Precautions: A list of any safety measures that need to be taken during the shoot.

13. Permits and Clearances: Details about any permits or permissions required for filming at specific locations.

14. Catering and Accommodations: Information regarding catering arrangements and accommodations for cast and crew.

The prep list is a crucial document that helps ensure a smooth and efficient production process. It allows the crew to coordinate effectively and address potential challenges before filming begins. It is also used by the production team to track expenses and manage resources throughout the production.